Residents of Kisumu County will now access information efficiently and effectively thanks to the opening up of the Information Resource center.
The state of the art Resource center has been set up by the Directorate of Information on fourth floor middle wing of the prosperity house which houses the county headquarters.
The mission of the information resource center is to provide county information to all resident of Kisumu especially investors and researchers. It’s a vital platform for all, since it offers not only research findings but also practical ideas and information that county leadership can use to inform their decision.
This is a great leap for Kisumu County, since in the past the Kisumu had no centralized records platform. The records office in second floor under the HR directorate is only for personnel. Each departments has been keeping its own records hence increasing the probability of perpetuating record loss with the passing of time.
The directorate of information, charged with the responsibility of archiving all county information will be using an online application hosted on intranet-as a centralized information platform for all county records.
This is in line with the commitment made by Governor Prof. Peter Anyang’ Nyong’o to see to it that the recommendations of the EACC are implemented following a systems audit done about five months ago.
It’s important to note that in the report, issues of improper storage of records could not be escaped and hence automation of records was recommended.
Lack of sufficient space to store files will lead to installation of an online system to archive information. Soon to be equipped with ICT equipment’s the center will increase access to digital information. Apart from hard copies, the center will have an application hosted on internet where information will be achieved.
The online application comes in handy to eradicate the challenge of inadequate space for the numerous document generated weekly from the departments.
The number one advantage of the online archiving solution is the quick and easy access to urgent or important information.
The department recognizes that data loss represents a corporate risk. Even if a monetary value is not assigned to the data, the negative effects on operations can be significant. In many cases, corporate operations can be so adversely affected that companies need to mention the risk in regulatory filings and shareholder reports.
The resource centre will contain Kisumu county’s latest database which will be used by staff, researchers, journalists and the residents of the county at large.
Information seekers can expect to find department annual budgets, and county integrated development plans (CIPD), cabinet papers, policies, departmental publications and reports among other relevant documents.
They will also be able to follow current unfolding from Kenya and around the globe via the internet enabled platforms.
Being in charge of all information pertaining to the entire county, the directorate of information is in relentless pursuit of emerging documents from the varied department.
The center seeks to offer assistance in providing relevant information for public consumption and correspondence with them on a regular basis.
Efforts are also being made to reach the sub counties at the residents there may not have the privilege to reach the main Resource center. There is a plan to roll out resource units at the sub- counties, the directorate wait for the approval of as 15 million shillings’ budget to realize this objective.
By Lorraine Anyango